How Law Firms Share Data Files

Long gone are the days when the only way to share a legal file was to remove it from a locked filing cabinet, make copies, and send them via courier. These days there are faster and more efficient means of sharing data, and with the right protections in place, they can be even more secure than traditional hard copies.

This is important to law firms for a number of reasons. First and foremost, it streamlines the process of sharing relevant information between lawyers and their teams or their clients, and between lawyers representing opposite sides of a case, just for example. In addition, however, advanced security features ensure compliance with applicable privacy laws, as well as the ability to protect confidential data entrusted to lawyers by their clients.

The end result is that clients can trust their lawyers to protect their interests and law firms can increase efficiency without risking potentially catastrophic data breaches. Performance and productivity are improved, waste is curbed, and clients enjoy a positive experience that results in favorable reviews and referrals for the firm. In other words, adopting new technologies for data storage and sharing is in the best interest of law firms, but only if they utilize them appropriately.

Cloud Services
There’s just no denying the benefits of cloud services when it comes to convenient and cost-effective means of storing and sharing data. A secure cloud network offers flexible, scalable storage solutions, as well as the ability to access data from anywhere, compartmentalize files, and control sharing with proper security measures.

Law firms have immense needs when it comes to storing and sharing data. The cloud not only offers scalable storage that grows according to your needs, but also platforms for comprehensive records management needed to organize and access the huge amount of data generated by a typical law firm. With proper organization and permissions capabilities in place, law firms have control over who has access to files so that they can maintain confidential information and comply with privacy laws.

Protective Measures
Data security is important to all businesses in this age of unparalleled access to information. However, it is even more important to law firms tasked with protecting the sensitive, confidential information entrusted to them by clients and courts.

Cloud services, like OneDrive by Microsoft, are appealing because of the speed and convenience they add to operations, but they’re only really useful when properly secured. Firewalls and encryption are a must, as are security programs designed to identify and block threats like viruses, malware, spyware, phishing attacks, ransomware, and more. Remote backups are also wise, just in case the worst should happen and data is lost or corrupted due to breach, natural disaster, or other catastrophic events. Protection and preparedness go hand in hand.

You might also be concerned about protecting email communications. The right encryption software can help here, but with cloud services in place, you need never send confidential data over email in the first place. Security controls allow for compartmentalization of data, complete with robust password protection to ensure safe sharing capabilities.

When setting up a secure cloud system for data storage and sharing for your law firm, it’s essential to have the expertise of an innovative and competent IT department on your side. If you don’t have suitable in-house resources, your best bet is to hire a reputable service provider like CTI Technology to implement a secure file sharing solution.

With a team of highly-trained and experienced IT professionals on your side, offering 24/7 support services, your law firm has the best opportunity to incorporate the latest file sharing technologies without the fear of security risks that could compromise business operations.


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